Construction · equipment fleet
Construction equipment fleet management software
Construction equipment fleet management software tracks machines from one site to the next: a record per machine, hour meter, VGP and servicing deadlines, field fault reporting and job scheduling. It differs from a generalist tool by taking into account site constraints: no network, mobile machines, specific regulatory inspections.
On a construction site, equipment often changes location, teams are not always connected, and regulatory inspections pile up. Here is what construction equipment fleet management software must cover, and how to choose it.
Why construction needs dedicated fleet management software
A construction equipment fleet differs from a fleet of light vehicles or office equipment in several ways: machines move from one site to another, they are tracked in hours of use rather than kilometres, and they are subject to their own regulatory inspections (VGP in particular). On top of that comes a practical constraint: sites do not always have mobile network coverage.
Generalist software, designed for IT equipment or furniture, often ignores these specifics. A tool built for construction starts from these constraints instead: a native hour meter field, configurable VGP deadlines, a field app that tolerates the absence of network.
The features expected on a construction site
In the field, construction equipment fleet management software must meet concrete needs, not just display a dashboard in the office.
- A record per machine: category (mini excavator, MEWP, telehandler, mobile crane, etc.), fleet number, location or assigned site
- Hour meter tracking, the basis for calculating servicing and several inspections
- Configurable deadlines for regulatory inspections (VGP) and servicing, with alerts set up before the due date
- Fault reporting from the field, with a photo, the part concerned and a severity level (minor or major)
- A job schedule with technicians assigned to time slots
- A mobile app that works offline: data already loaded remains viewable, entries and photos sync once the network returns
- A digital maintenance logbook and the full history per machine
- Exportable job reports, for example as a PDF
How to compare offers for a construction equipment fleet
The table below lists the points to check before choosing construction equipment fleet management software.
| Criterion | What to check on a construction site |
|---|---|
| Offline operation | Does the mobile app remain usable without a network once the data is loaded before departure? |
| Hour meter | Does the tool track usage in hours, suited to machines, rather than just in kilometres? |
| Regulatory deadlines | Can you configure a VGP deadline per machine with an alert before the due date? |
| Fault reporting | Can a technician report a fault with a photo and severity directly from the field? |
| Technician assignment | Does the tool manage a schedule with time slots per technician, not just a list of machines? |
| Data migration | Can you start from an existing Excel file, site by site? |
| Price | Does the price depend on the number of machines tracked, all included (apps, updates, support)? |
Free construction equipment fleet software: what really exists
Free offers exist, but they are generally limited to a small number of machines, a single user, or a trial period of a paid offer. For a single site or a small fleet tracked by one person, a well-built Excel file remains an honest option to start with.
Trackary provides a free Excel equipment fleet tracking spreadsheet (one row per machine, with fleet number, category, hour meter, last service and calculated next deadline, last VGP and calculated next VGP), as well as free construction equipment checklists and a PDF maintenance logbook.
These free tools reach their limits as soon as several people work on the same fleet spread across several sites, or a deadline has already been missed for lack of an automatic alert.
An equipment fleet spread across several sites: what changes
As soon as a company runs several sites in parallel, the question is no longer just "which machines do we own", but "where is each machine right now, and when does it need to move on". A paper table or a file shared by email quickly becomes hard to keep up to date when several site managers edit the same information.
Centralised software avoids this problem: every site manager checks, from their phone, the up-to-date record of a machine, its hour meter and its upcoming deadlines, without depending on a file sent the day before. This also makes it easier to prepare moving a machine from one site to another, by checking beforehand that no inspection deadline is about to expire.
What Trackary covers for a construction equipment fleet
Trackary is a CMMS built for construction and road-rail equipment fleets. It offers a record per machine, hour meter tracking, configurable inspections and deadlines (VGP, safety equipment) with alerts to set up, field fault reporting with photo and severity, a job schedule per technician with assignment, a mobile app that works offline once the data is loaded, exportable PDF job reports and a maintenance logbook per machine.
It covers the usual construction categories: mini excavators, tracked or wheeled excavators, wheel loaders, backhoe loaders, bulldozers, graders, dump trucks, dumpers, articulated, telescopic or scissor MEWPs, telehandlers and forklifts, mobile cranes, compactors, rollers, pavers, planers, trenchers, drilling rigs, as well as trailers, generators, compressors and pumps.
Trackary is quote-based, after a 30-minute video demo, with no commitment. 30-minute video demo on request, no commitment.
What Trackary does not do
Trackary does not carry out VGP inspections itself and certifies nothing: that role remains with the inspection body. It does not handle invoicing, rental, or contract management, does not offer GPS, geolocation or QR codes, and does not manage parts stock.
Trackary tracks your construction equipment in hours and alerts, with no invoicing or GPS: request a 30-minute video demo to see if the tool fits your fleet. Request a demo →