CMMS · cost
How much does a CMMS cost?
There's no single price. A CMMS is most often paid as a monthly subscription, calculated per user, per mobile seat or per piece of equipment tracked; some are sold as a licence, others on request. On top of the headline price there's often deployment, data migration and training. Always compare the total cost over several years, not just the monthly fee.
"How much does a CMMS cost?" is one of the first questions fleet managers and SME owners ask. Here's how vendors set their prices, the fees people often forget, and a method for comparing offers against your own fleet.
Trackary is fleet management and maintenance (CMMS) software for construction equipment, aerial work platforms, forklifts and road-rail vehicles. It tracks VGP inspections, schedules maintenance and jobs, and lets the field report faults. It runs in the browser, on desktop as well as on a phone; the offline-capable mobile app is not yet published on the App Store or Google Play. It is quote-based. It does not carry out inspections and does not grant certification.
The four ways a CMMS is priced
Every vendor has its own grid, but you'll almost always find one of these models, sometimes combined. The right model for you depends on what grows fastest in your business: the number of people using the tool, or the number of machines to track.
| Model | How it works | Worth it if… |
|---|---|---|
| Per user | A monthly amount for each person who logs in, sometimes varying by role (manager, technician, requester) | You have lots of machines but few users |
| Per equipment | A monthly amount per machine tracked, with users often unlimited | Lots of people need access to the tool (drivers, mechanics) |
| Licence | Buy the software for a number of seats, then an annual maintenance fee | You prefer a one-off purchase and have an IT department |
| On request | Price calculated from your fleet, your users and the support required | Your situation falls outside standard grids; ask for a line-by-line breakdown |
Where to find vendor pricing
Few vendors publish their prices, and those who do often change them. The table below only shows each tool's pricing model and where to check it: always read the current grid on the vendor's site before deciding. Trackary is not affiliated with any of them.
The point isn't to name the cheapest, but to show the different pricing models in practice. The tools below don't all do the same thing: an industrial CMMS, specialist VGP software and a construction ERP can't be compared line for line.
| Tool (type) | Model | Where to see pricing |
|---|---|---|
| DimoMaint MX (general CMMS) | Per role and per month | Grid published on the vendor's pricing page (gmao.com) |
| DimoMaint MX (deployment) | Set-up package | Packages published on the vendor's pricing page; on-site support available on request |
| Cloud VGP (VGP software) | Per active piece of equipment and per month | Grid published on the vendor's pricing page (logiciel-vgp.com), unlimited users |
| Optim'BTP (construction ERP with a fleet module) | Licence or per-user subscription | Pricing hints in the FAQ on the vendor's site (optimbtp.fr) |
| Mobility Work (general CMMS) | On request | Three plans, no price shown, available on request |
| Trackary (CMMS for construction equipment) | On request, based on your fleet | Quote-based, after a 30-minute demo |
The fees people forget to budget for
The monthly fee is only part of the cost. Before signing, ask the vendor to put a figure on each of these items, or confirm in writing that they're included.
- Deployment: configuration, setting up equipment types, maintenance plans and inspections.
- Data migration: importing your equipment list, your VGP dates and your history from Excel or paper.
- Training: for the fleet manager, but also for the mechanics and drivers who will use the app.
- Mobile seats: sometimes charged separately, even though they're what makes the tool work in the field.
- Optional modules: stock, purchasing, dashboards, connectors to other software.
- Support and updates: included or chargeable depending on the vendor.
- Hardware: phones or tablets for technicians, if they don't already have them.
- Internal time: a few days of your own team's work to prepare data and launch the tool.
How to work out the total cost of your CMMS
To compare two offers fairly, reduce them to the same calculation: the total cost over three years, for your actual fleet and your actual users. A cheap monthly offer with an expensive deployment can end up costing more than an all-inclusive one.
Also do it the other way round: estimate what it currently costs you to have no tool. Time spent looking for information, re-keying paper forms, a missed VGP inspection that takes a machine out of action, a breakdown that could have been avoided. These costs don't show up on any invoice, but they're real.
- Count your machines to track and the people who need to log in, separating office and field.
- Apply each vendor's grid to these numbers, including the mobile seats needed.
- Add the start-up fees: deployment, data migration, training.
- Multiply the subscription by 36 months and add the start-up fees.
- Check what happens as your fleet grows: does the price follow the number of machines, users, or both?
And Trackary, how much does it cost?
Trackary is quote-based: pricing depends on your fleet, the number of users and the support you need (data migration, training). Describe your fleet in the form: we send a quote within 24 working hours, no commitment.
We don't publish prices: describe your fleet in the form and you'll get a reply within 24 working hours, with no obligation, after a 30-minute video demo if you'd like one.
Trackary is quote-based, after a 30-minute video demo, with no commitment. Tell us about your fleet to get your quote. Request a demo →